Civica Payroll

Multi-company UK payroll software with HMRC PAYE RTI Recognition

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Streamlined and accurate UK payroll, pensions and benefits management with HMRC recognition

Our cloud-enabled payroll software is proven to significantly cut the time taken to administer payroll, pensions and benefits in medium to large businesses, education and local government organisations. Its flexibility and multi-company structure make it equally well suited to both in-house and client payroll processing.

Created with the needs of the busy payroller at its centre, Civica’s payroll system performs fast and accurate calculations supported by tools to improve efficiency, automate processes and connect and share data. Features include a payslip designer, quick view payslips, impressive input flexibility and employee self-service facilities.

Our payroll software can be used alone or integrated with other modules from the Civica HR & Payroll platform, including HR Software and Time & Attendance Software. It can also be complemented by our managed Payroll Services and finance systems. 

For a comprehensive feature list please read on.

Sue Edwards,

Payroll Manager,

Thurlow Nunn Standen

Using Civica’s Payroll software has been amazing – we can now administer the monthly Payroll in a fraction of the time – just a day and half, when it used to take a week.

Why choose Civica Payroll software?

Reduce risk with HMRC compliance and accurate statutory payments

Engage employees with self-service payslips and expense claims

Increase efficiency with automation and connected data

Key features:

  • Dashboard - At-a-glance information on the status of each pay group, RTI and alerts from HMRC and Civica HR & Payroll.
  • Government Gateway - Automatically files returns to HMRC, updates rates and values and downloads notifications. Supports Gender Pay Gap reporting and The Apprenticeship Levy.
  • Multi-company - Up to 9,999 companies with different departments, locations, cost-centres, holiday and absence schemes, SCP, pay grades, currencies, working patterns and much more.
  • Post-based - Multiple employees per post and multiple posts per employee, with split costing and aggregation of earnings.
  • Pay group details - Maintain comprehensive details, define rules and calculation formulae for up to 9,999 different pay groups
  • Flexible input options - Input up to 9,999 build-to-gross elements, enter hours or values and allocate them to different cost centres. Import data from files and T&A systems.
  • Flexible output options - Payslips, cheques, etc. can be designed to your requirements. A full range of reports is available from the system, including an audit trail.
  • Quick calculations - Execute a quick calculation of an employee’s gross-to-net pay and even see their full payslip.
  • Holiday and absence - Statutory plus numerous company schemes. Supports part-time employees, those in multiple posts and zero hours workers.
  • Expenses and benefits – Supports the payrolling of Benefits in Kind (BiK). Integrated P11D module. Multiple salary sacrifice schemes. Gross pay scheme for pension contributions. Interfaces with flexible benefits providers.
  • Pensions and auto-enrolment -   Supports multiple pension schemes including Occupational Final Salary, Stakeholder, Personal and Group Personal schemes, LGPS and Teachers Pensions Scheme. A link to PenServer is also available. Automates the monitoring of workplace pension eligibility, postponement, opting out and 3-year reminders in line with legislation.
  • Expense and mileage claims - Process expense and mileage claims through direct entry or automatically via self-service.
  • Payment options - Supports multiple currency payment by BACS, Autopay, credit transfer, cheque and cash.
  • Powerful reporting - Huge suite of standard reports, drag and drop query tool plus custom report writing wizard. Flexible audit trail reporting.


Shared payroll service

The flexibility of in-house access to your own payroll software for data entry and ad hoc reporting. We take care of the actual processing, including RTI and payslip production. You can have your payroll software installed in-house or in the Cloud and we can help you decide which is right for you.

Education payroll software

Civica Payroll software is suitable for individual schools and colleges or for multi-academy trusts.

Key features:

  • Payroll software, outsourcing or shared arrangements available
  • Handles multiple companies and employees with multiple posts
  • Term-time only working
  • Teachers pay spines
  • All statutory deductions, TPS, LGPS and special allowances
  • Monthly and annual pensions reports
  • Local Authority returns
  • Teachers' Pensions Online: MDC Extract, Monthly Contributions Breakdown, Summary Report

Discover more about Civica HR & Payroll for Education

Client payroll software

A proven solution for the payroll service bureau environment, key features include:

  • Low up-front costs plus a per payslip charge
  • Regular legislative and functional updates
  • Full UK-based support
  • HMRC PAYE RTI approved
  • Web portal for your clients to enter new employees, leavers, changes, period variations, sickness and also view payslips and P60s
  • Multi-company payroll software - process payrolls for up to 9,999 different companies at no extra cost
  • Reduce manual entry with our importer tools - easily import starters, leavers, additional payments and deductions (both one-offs and fixed)
  • Integrated P11D module - process expenses and benefits at no extra cost
  • Auto-enrolment - monitor eligibility and more and easily export data to clients and pension providers at no extra cost
  • Enhanced nominal extract - create complex nominal reports with ease in line with client requirements
  • Sick pay schemes - easily create new schemes according to your clients' rules
  • Scheduling tools - define when data needs to be in, then schedule and automate reports, RTI and BACS
  • Automatically produce costings for invoicing
Construction Industry Scheme (CIS) payroll software

Civica Payroll Software has HMRC recognition for the Construction Industry Scheme (CIS). It holds details of Subcontractors and their payments, allowing verification online and submission of their monthly returns online.

Key features:

  • Run separate CIS payrolls
  • Maintain Subcontractors, Pay Inputs, Processing and Reports.
  • Manage the entire HMRC registration and tax returns process using Carval’s Payroll software
  • Verify subcontractors online immediately with HMRC
  • File monthly returns (CIS300) online (this advises HMRC how much tax you have taken from the subcontractor and is owed to HMRC.)
  • Standard reports available include:
  • CIS Payslip - Payslip style statement of payment & deduction to give to subcontractor.
  • CIS Payment and Deduction Statement - Formal statement emulating HMRC form.
  • CIS Payment Summary - Monthly and annual summary of payments & deductions to subcontractors over the tax year.

Thurlow Nunn Standen moves ahead with integrated HR and payroll

Replacing disconnected HR and payroll software with integrated solution enhances data accuracy and increases efficiency

View case study
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