Take control of your school sites and resources with Civica Education Operations
Schools and Multi-Academy Trusts face growing pressure to balance budgets, maintain compliance, and manage complex estates efficiently. Each operational management gap increases risk and consumes valuable time.
That’s why leaders are choosing Civica Education Operations, a secure, scalable education management software that unites asset, estate, incident, contractor and compliance management in one place. With clear visibility and real-time insights, it empowers faster decisions, stronger compliance, and smarter use of resources, helping schools and Trusts run efficiently, stay audit-ready, and focus more energy on improving educational outcomes.
Why choose Civica Education Operations
Compliance without the pain
Stay audit-ready with digital records, automated reminders, and clear audit trails you can access instantly. Civica helps you stay on top of GDPR and Health & Safety requirements, bringing everything into one transparent, connected system that reduces paperwork and risk, without adding extra admin.
Less admin, more impact
Automate repetitive tasks, cut down on paper chasing and give staff the ability to update information on the move, via an intuitive app.
A clear view for better decisions
Dashboards show you the condition of your estate, the performance of assets and where risks are emerging so you can act before problems escalate.
Room to grow
Start with what you need today and add modules as the needs of your institution and users scale.
Reliable in the moments that matter
Stay focused on students, not systems maintenance, with secure cloud hosting that keeps your school running smoothly, every day.
Keeping risks under control
From accidents on site to overdue safety checks, track, resolve and escalate issues with visibility for all necessary users, so nothing slips through the cracks.
Smarter asset and estate management
Know exactly what you own, where it is and what condition it's in. Our school asset management system also provides the evidence needed to support investment bids and budget planning.
Simple for everyone to use
Guided onboarding and a clean, intuitive interface mean staff can get to grips with it quickly without extensive systems experience or IT expertise.
Helen Davies,
Business Officer,
Warrington Primary Academy Trust
As a trust we have relied on the Civica Education Operations system for Asset Management and Compliance over the past two years, and we have been very pleased with it. Our users find the software easy to navigate, and the team that set up the system was incredibly helpful, providing guidance whenever it was needed. Additionally, the Customer Service Team has been responsive and effective in handling any issues encountered.
Discover what Civica Education Operations can do for you
- Assets and Estates
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Strengthen your education asset management and effectively manage every part of your school’s estate in one place. From tracking ICT equipment and classroom furniture to planning building maintenance, with accurate data from your asset register software, the platform gives you a clear picture of what’s in use, where it’s needed and when it needs attention. This visibility makes it easier to stay compliant, reduce costs and make informed decisions that protect the long-term value of your facilities and resources.
- Contracts and Suppliers
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Strengthen supplier management with automated contract renewals, performance tracking and full audit visibility. Centralised, secure storage gives you instant access to the details you need, helping your teams build trusted relationships, stay compliant and avoid costly contract lapses.
- Workflows and e-Sign
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Transform manual approvals into smooth digital workflows that save time and improve accountability. With built-in task automation and secure e-signatures, staff can approve, track and complete processes anywhere, reducing delays and keeping compliance watertight.
- Capital Projects
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Deliver every project on time and within budget with end-to-end visibility across planning, delivery and quality assurance. Real-time tracking and automated reminders ensure milestones are met; risks are flagged early, and everyone, from contractors to school leaders, stays aligned.
- Reporting and Analytics
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Turn operational data into powerful insights that drive smarter decisions. Custom dashboards and real-time reporting simplify audits, highlight trends, and uncover risks before they escalate, giving leadership a complete, data-backed view of performance and compliance.
Elaine Patton,
School Business. Manager, Willow Tree Primary
We have been using Civica Education Operations at our school for a number of years now for our asset management. I find it saves me a lot of time personally. The staff are very knowledgeable and professional when they arrive on site and undergo their job with minimal interruption to the school day. They have time to go through any queries as well as updates to the online system that there might be. It saves me so much time – I’d be lost without them. It’s money well spent.
How we support the education sector
Schools
Whether primary or secondary, we help schools run safer, smarter operations with integrated schools facilities management software that reduces admin, simplifies compliance and gives staff more time to focus on teaching and learning. From managing assets and incidents to tracking maintenance and risk, everything is in one secure, easy-to-use platform.
Multi-Academy Trusts
Bring consistency across all schools in your Trust. Standardise compliance and reporting, get clear visibility of every asset and site, and reduce risk by giving leadership one version of the truth across the group. Designed around the needs of modern Trusts, it delivers the benefits of a connected MAT estates management system, linking every site, asset and compliance process together in one clear view.
FAQ's
- What is Civica Education Operations?
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Civica Education Operations is a secure, cloud-based platform that simplifies how schools manage their day-to-day operations. It connects assets, estates, contracts, incidents, and compliance within one system, replacing spreadsheets and manual processes with a central, auditable platform built specifically for education.
- Who can use it?
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Designed for schools and Multi-Academy Trusts, the platform supports everyone from senior leaders and business managers to estates and site staff. With its intuitive interface and mobile access, even non-technical users can get up to speed quickly.
- Is it difficult to use or implement?
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No. Civica Education Operations was created with schools, for schools, meaning it reflects the real processes and challenges faced by staff every day. Implementation is guided by education experts, with onboarding support from former school business and facilities managers. Most schools are fully operational within weeks, seeing benefits immediately.
- What if our staff have limited IT skills?
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The platform’s clean, simple interface is built for users of all abilities. It reduces technical dependencies and allows staff to complete tasks confidently without needing specialist support. Civica also offers training and customer support to ensure smooth adoption across your organisation.
- How does it integrate with other systems?
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Education Operations connects seamlessly with your existing MIS, finance, and authentication systems, ensuring you have one consistent source of truth. This reduces duplication, simplifies reporting, and strengthens control without disrupting your current setup.
- How does it help schools and Multi-Academy Trusts with compliance and risk?
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You gain complete oversight of compliance status and related activity across your estate. Real-time dashboards, automated alerts, and digital records mean checks are never missed, while full audit trails provide confidence during inspections. Civica Education Operations helps Multi-Academy Trusts, and schools, stay compliant by reducing risk exposure and saving time on audits and reporting.
- Is it worth the cost?
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Yes. Schools and Trusts typically recover their investment quickly by reducing administrative hours, avoiding compliance failures, and improving resource planning. With over 2,000 UK schools already using the system, Civica is a proven, long-term partner for sustainable value.
- Why choose Civica over other providers?
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Civica combines 15 years of experience in education operations with deep public sector expertise. Originally developed with schools, the platform now supports thousands of institutions worldwide. Unlike niche solutions, it offers a complete, scalable toolkit for operational management, backed by Civica’s trusted service and continuous innovation.
- What if timing or budget is an issue?
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We understand budgets are tight. That’s why Education Operations offers flexible packages designed to scale with your needs. Our team can help build a business case that demonstrates the cost of inaction, showing how the platform saves money, strengthens compliance, and protects your school’s reputation over time.
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