Recruitment management software – Trac

Taking control of your recruitment

NHS and government recruitment management software 

With more than 1 in 12 posts vacant, the NHS is facing a workforce challenge. And that challenge is putting more pressure on services. Understanding and reacting to your organisation’s staffing needs is critical. Trac is an applicant tracking system that lets you take control of your workforce recruitment. 

Trac is a fast and cost-effective way to recruit. Automatically post adverts, track the progress of vacancies, and complete pre-employment checks all through the system. Through data-driven insights, you can target key areas and measure your performance against KPIs. Our cloud-optimised software features personalised dashboards and bespoke reports so you can be more proactive with your recruitment management. Those are just some of the reasons it’s trusted by over 180 NHS and local government organisations across England and Wales. 

With an efficient workflow, you can manage the entire process from advertising, shortlisting, interviews, offer letters and employment checks through to the candidates' start date and induction. You’ll get the best applicants into post quicker and more efficiently than ever. 

Why choose Trac recruitment software?

  • Streamlines recruitment processes
  • Enhances KPI reporting
  • Integrates with other systems including ESR, eDBS and jobs.nhs.uk

We connect you and your applicants to help strengthen your workforce. 

  • Integrated vacancy approval 
    Flexible workflows give managers, authorises and recruitment staff insights into the progress of a vacancy request. 
  • Enhanced advertising
    Custom jobs feed and access to automated postings on Jobs.NHS.UK, Facebook, Twitter, Indeed and LinkedIn. Free posting on our national jobs boards HealthJobsUK.com, NHSJobs.com and NursingNetUK.com, with over 2 million candidate accounts. 
  • Improved applicant communications 
    Dedicated inbox for applicant and vacancy communications. Send out offer letters and contracts and request candidate acceptance online. Create an audit trail to include in the final application pack. 
  • Pre-employment checks system
    Complete and store pre-employment checks directly, with automated prompts to new starters and managers. With our built-in eDBS system and link to eBulk, we currently countersign up to 20,000 DBS applications a month.  
  • Enhance your KPI reporting 
    To improve best practice, use our pre-built reports, including Time to Hire, Equal Ops and Pipeline. A data download option allows you to create bespoke reports. With filters and drill-down tools, you can analyse data effectively and measure it against your KPIs. 
  • Meet recruitment standards 
    Meet the latest legislation, including NHS employment check standards, CQC recruitment policies and DBS identity check guidelines. We’re constantly developing the software to meet new standards as they come up. 

Trac has totally transformed our recruitment service, and we are now able to offer a fast, effective solution to applicants and recruiters. We have saved both time and money and are proud to support the increase of our workforce to meet the needs of patients.” 

Hannah Parry-Payne, Nottinghamshire & Nottingham ICS 

Delivering recruitment software for customers including:

Find out more about how Civica can transform the way you work