HR & Payroll for employees

Online and mobile access to HR and payroll information whenever your employees need it

Download information pack

A simple and cost-effective way to reduce the administrative burden on your people team and to improve employee experience

The digital Civica HR & Payroll platform features an intuitive web-based dashboard where employees can securely access tailored HR and Payroll information, make updates, bookings and requests 24 hours a day. This feature is available with our cloud-enabled HR SoftwarePayroll Software or Time and Attendance Software) and is also available as a mobile app.

Please read on for a comprehensive feature list.

Helen Watkins,

Senior HR Business Partner,

Housing Plus Group

Civica's HR portal... is intuitive, easy to use and everyone is able to pick up and use it very easily. Since using it to administer some of our HR functions it has created efficiencies both for our employees, managers and the HR team.

Why choose Manager and Employee Self-Service HR Software

Reduce administration by delegating tasks and automating processes

Improve employee engagement by enabling ownership of activities and data

Improve data accuracy and policy adherence

Key features

The features that employees are able to access depend on the main Civica HR and Payroll modules that are in use (HR / Payroll / Time and Attendance) plus the permissions that administrators have given them.

Key features for employees:

  • Keep personal information up to date
  • Update next of kin
  • Share workflow tasks
  • Access company communications and policies
  • Request holidays and other types of absence
  • Input TOIL
  • Enter accidents and near misses
  • Review Risk assessments
  • Review their competencies and objectives
  • Request and record training
  • Apply for vacancies
  • Access pay and benefit details including payslips, P60s and a Total Reward Statement
  • Submit expense and mileage claims
  • Complete timesheets
  • Record clock times
  • Complete questionnaires
  • Access a company telephone and email list

Here are just a few of the additional features for managers available in Civica Manager and Employee self-service:

  • Add a new employee
  • Confirm training
  • Access a ToDo list
  • Find emergency contacts
  • Administer leavers
  • Manage payment requests
  • Start a new workflow
  • Approve time allocation
  • Manage sickness absence
  • Edit rosters
  • Confirm salary changes
  • Request a vacancy or confirm vacancy requests from others
  • Review vacancies
  • Review job applications
  • Manage performance reviews
  • Conduct capability and conduct reviews
  • Review training schedules
  • Authorise absence requests
  • Authorise TOIL requests
  • Authorise expense and mileage claims
  • Authorise timesheets
  • Authorise shift swaps
  • Run reports.

Housing Plus Group makes a successful transition to transformational HR

With improved reporting, reduced administration, and more time to focus on strategic planning

View case study