Education payroll services

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Specialist payroll and pension services for schools, colleges and multi-academy trusts.

If you’re looking for a trusted payroll partner we’re here to help. Our BACS-accredited bureau has many years’ experience of education and Local Authority payroll and pensions. So you can be assured we understand how to look after your teachers and support staff.

Coming to Civica means you benefit from the market-leading technology needed for simple and secure processes and assured legislative compliance. We use our own HMRC-recognised payroll software, with an easy-to-use cloud portal for us to share information with you and your employees. It means you can access our services from anywhere – whether that’s at school or working from home.

For trouble-free pensions admin, we submit Teachers’ Pensions returns for you, including Monthly Data Collections (MDC/MCR) and manage any queries. We also cover Local Authority extracts for monthly and annual returns, including iConnect.

Our friendly CIPP qualified team is always on hand to offer payroll-related advice and help iron out any issues.

You can opt to combine our payroll services with our HR software for a fully integrated solution that works with your MIS software for completely streamlined employee management.

Why choose Civica education payroll services?

Assured compliance – BACS approved bureau and HMRC-accredited software

Reduced overheads – centralise services and make better use of resources

Improved resilience – reduce impact of staff absences and legislative changes

Sue Elliott,

Director of HR,

Trust in Learning Academies

Total savings in the first year were £145,000 across our schools. That, combined with a reduced workload and improved service, has had a very beneficial impact.

Key features of Civica’s education payroll service:

  • Fast setup
  • Convenient cloud portal
  • Secure and audited processes
  • PAYE RTI-compliant processing
  • BACS-accredited payments
  • Printed or e-Payslips, P60s and P11Ds
  • Process starters, leavers and amendments
  • Mid-period calculations for new starters
  • Teachers’ Pensions returns including MDC/MCR
  • Local Government pensions returns including iConnect
  • All statutory and occupational calculations
  • Support for pay scales
  • Process variable pay instructions
  • Backpay and fixed allowance calculations including TLR’s
  • Union payments
  • Expense and mileage claims
  • Benefits and P11D processing
  • Gross to net calculations
  • Process in year tax code change
  • Payroll reconciled monthly
  • Full set of reports
  • Re-runs of your payroll
  • Nominal Ledger file extract
  • Experienced and friendly helpdesk support.