Civica Expenses

Easy, secure and accurate expense management for your people.

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Civica Expenses (formerly MyExpenses) delivers fast and accurate expense management for public sector employees.

Designed to make expense management easy, your employees can submit expense claims and capture receipts in real-time using our app. Plus, save employees' time and improve accuracy recording business travel costs with automated mileage calculations using GPS.

With automated expense workflows to speed up the review and processing of expense claims, Civica Expenses increases employee satisfaction. It also helps public sector finance teams accurately capture and validate expense claims to track and analyse spend, and to improve forecasting.

Civica Expenses supports sustainability commitments, such as Net Zero, by tracking carbon emissions related to all business travel on every claim. This helps employees to make more sustainable choices to reduce their carbon footprint.

Our expense management software manages your expenses so you can focus on taking care of your people.

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Why choose Civica Expenses?

Access anytime, anywhere - Via app or desktop, for faster processing, reduced administration of expenses and increased employee satisfaction.

Automated compliance - Checks values and limits to enforce your expenses policy. This can prevent losses such as expense fraud and incorrect VAT reclaim.

Supports sustainability – Compliments your carbon reduction strategy with the carbon emission impact of your business travel automatically shown in every claim.

A digital expense management system that’s made for you

Access anytime, anywhere

Empower your mobile workforce to enter, approve and report expenses via our app.

Keeping your data safe

We understand the importance of keeping your data secure. We have robust security systems in place to keep your data safe at all times.

Streamline receipt management

Prevent lost receipts with our digital snap and store app functionality. Manual inputs are also reduced with Optical Character Recognition (OCR) to populate receipt values automatically. Civica’s receipt compliance team can also ensure that all receipt values match their claim lines, leading to higher productivity, increased claimant success and enforcement of your expense policy.

Increase transparency

Claimant and manager approval notifications delivered at each stage of the claim, delivering transparency for all parties.

Better financial analysis

Get a comprehensive view of your expenditure with over 100 reports and charts to help you spot trends and plan for your future.

Improve visibility

Civica Expenses integrates with all key organisational systems including HR, Payroll, ERP and ESR (NHS) and more. Our expenses management software is Single Sign On compatible making logins pain-free.

Meet duty of care responsibilities

Automatically check driving licence, vehicle tax and MOT details with the Civica Driver Management module to improve risk management and ensure you fulfil your duty of care to employees.

Tailor Civica Expenses to suit you

Reduce administration time for employees completing expenses claims with custom fields and sequencing tailored to your requirements.

Discover how Civica Expenses can help you

  • See all your expense data in one place
  • Spot expenses trends and insights
  • Speed up approvals with instant notification of submitted expense claims
  • Simplify employee expense claims
  • Easily enforce spending policies.

Thomasz Nikiel,

Finance Director,


With Civica Expenses there is no need to keep paper copies, no lost receipts, all information available online, which allows quick efficient processing.

Civica - a trusted digital partner for...

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