Civica Education Solutions - School & Learning Management Systems

Civica School Manager (CSM) provides a comprehensive cloud-based administration, timetabling and finance core to manage the operations of any school with capability to scale to support enterprise level educational institutions.

Key benefits include:

• Intuitive and easy to use

• Cloud based for security and ease of access

• Reduce administrative burdens

• Improve financial management

• Integrate with the best-of-breed tools in use at your school.

Daymap is a powerful teaching, learning and student management system that helps augment existing school systems to make life easier for educators and students.

Key benefits include:

• Easy to use

• Save teacher’s valuable time

• Support student wellbeing

• Actionable insights

Click here to discover more about Daymap.

The Community Portal offers families a single online platform for digital engagement with schools. Services can be accessed anytime, anywhere and from any device.

Key benefits include:

• Easy registration for existing families or new guests

• Online workflows for enquiries and enrolment applications

• Submit updates to details online

• Manage finance accounts & make online payments

• Respond to or notify about student absences

• Insights into the classroom.

Next generation school administration system

School administrators play an esential role in a school and its community. Having access to the right school information quickly, and easily is imperative. Developed specifically for school administrators, our online school management software’s School Admin module provides a single source of truth, that your school can depend on when making decisions.

Civica Education Suite is based on a person centric design, with streamlined data structures that facilitate the delivery of a school administration solution that guarantees increased productivity across your school network.

Our Admin module provides:

• The ability to track a student’s journey from the initial enquiry through to waitlists, enrolment and alumni
• Streamlined enrolment processes, tightly integrated with our Community Portal to facilitate Online Enquiries and Online Enrolment Applications
• Comprehensive student data management including attendance, student welfare, extracurricular activities
• A schools’ federal and state reporting requirements via pre-configured data extracts flexible reporting tools, including the ability to create adhoc reports and letter templates
• The ability to manage staff records, including registrations, qualifications, medical details and more
• Flexible reporting tools and a comprehensive range of standard reports to support your school
• The ability to add custom school defined fields for students, caregivers and staff via a simple user interface.

Next generation school finances made easy

Over the last thirty years Civica Education Suite has been committed to building on its already advanced school finance expertise - leveraging all of its knowledge in our new CE Finance and Billing modules.

Running a successful large-scale finance operation – essential for larger schools, requires sophisticated software for school management. At the same time, school administration staff need their financial software to have straightforward processes that don’t require a financial background. For this reason, CE Finance and Billing delivers an integrated education specific finance solution, which is easy to use - speeding up finance processing, while integrating with the rest of the Civica Education Suite modules.

Our Finance solution provides:

• Full finance capability, including Accounts Receivable, Accounts Payable, General Ledger, Asset Management and Purchasing. 
• Fully configurable automated billing processes, to cater for all fee structures
• Configurable approval workflows
• The ability to cater for schools with multiple independent financial entities
• Accurate cash flow reporting to give current and estimate cash position at any point in time 
• Comprehensive suite of standard reports, with the ability to create custom General Ledger Reports
• Our solution offers the flexibility to function as an enterprise finance solution tailored for groups of schools, which provides:
• The option to centrally manage a register of approved suppliers
• Centralise control over open/closed financial periods
• Centrally managed data submissions
• Centralise financial reporting
• At the school level, the solution extends these capabilities to individual schools within the group, allowing for streamlined financial management while ensuring adherence to group-wide policies and standards.

Managing data and entities effectively

The Civica Education Suite has been developed around a Central Person Store. This provides us with the ability to track individuals and their involvement with one or more schools. We can look at a single person and see what roles they currently hold or have held across all the schools that are part of a single CES deployment. This is important because it provides you with a clean data and comprehensive and accurate information about all the individuals that your school or schools are dealing with.

This core information flows seamlessly into all other applications integrated with Civica Education Suite, providing a single point of truth while ensuring all your systems are up to date.

CE Central Person Store has a person centric design matched with efficient data structures which underpin the Civica Education Suite. It also includes a front-end web application which provides the necessary school management tools to manage duplicate person records.

The portals become one stop shop for your teachers and students. Our touch and mobile friendly interfaces make Daymap accessible on all devices, and our web-based platform allows teachers and students and parents to access their Daymap wherever they are.

Store and manage student contacts, flag students with special needs or medical issues, and create your own student notes and records. Access our library of student forms designed to make student management simple. Or, use our inbuilt tool to build your own forms for customised student record keeping that meets your needs. With the ability to control who can access what information, it is easy to maintain student confidentiality.

Set re-usable Assessment Tasks with the ability for electronic work submission. Utilise our marking and feedback tools to provide rich feedback to students and parents. Our flexible reporting platform allows for continuous assessment, informal and formal reporting. Real time results and student achievement can be provided to parents and students.

Manage student attendance at individual, group, class or school level. Use the optional Kiosk feature to allow students to sign in/out of school if required. Draw rich reports from attendance data, including system and government compliance reporting.

Create, share, and re-use lesson content in our Class Page and Course Manager. Add lesson plans, relief notes, homework and more.

Manage School Calendars and multiple communication types like Newsletters and Bulletins, all under one roof. Create and name your own calendars and decide which calendars students and parents see. Manage Room Bookings, Staff Replacements, Daily Changes and more. Schedule and manage co-curricular, music and sporting events in an intuitive drag and drop interface.

Assessment, attendance and student wellbeing data can be collected and used, making it easier for staff to see what is happening at an individual, cohort or whole school level. Simple to read, customisable tracking indicators make student achievement, attendance and wellbeing easy for parents to see too.

Use the inbuilt analysis tool to develop reports monitoring individual, cohort and school performance over time Compare whole year level, subject or individual student performance across school terms or even years.

Streamline your excursions management process – add events to a calendar then use the Parent Portal to distribute electronic consent forms, receive consent and payments. On the day of the event, supervising staff have a simple interface for attendance management of participating students.

Easy, effective and intuitive way to manage your Parent-Teacher Interview process. No additional logons required for parents or staff. Utilise your existing timetable data for creation of interview lists – no data exports or additional setup needed. Integrated communication tools make it easy to notify and remind parents of upcoming interviews.

Use our Document Management solutions to replace shared network drives and manage school curriculum documentation in a collaborative, web-based environment. Easily access curriculum resources for inclusion in lesson plans and assessment tasks.

A School Management System (SMS) is a fully integrated software solution to streamline overall administration, communication, and financial operations within educational institutions. It is a unified platform that combines various modules, such as financial management, academic scheduling, communication tools, attendance tracking, and reporting features. Civica Education Suite (CES) is a cloud-based school management system that offers a set of modules that serve a wider network of schools. CES improves the overall efficiency and effectiveness of school operations, enabling educators to focus more on teaching and less on administrative tasks.

Civica Education Suite streamlines school operations and improves efficiency in educational institutions. It offers a range of features that benefit schools, such as:

• Centralised Data Management: Stores all essential school data in a single, secure location, ensuring data consistency

• Automation: Automates various administrative tasks, saving time and reducing errors

• Improved User Experience: User-friendly interface for easy navigation

• Enhanced Communication: Facilitates communication between school administrators, teachers, parents, and students through the community portal

• Data-Driven Decision Making: Robust analytics and reporting tools to help schools make informed decisions

• Compliance and Security: Ensures compliance with relevant regulations and protects sensitive student and staff data.

A School Management System (SMS) enables administrators to handle daily tasks by automating timetabling, reporting, finance, and billing activities.As a SaaS based software, Civica Education Suite (CES) provides a host of workflow features to improve operations, such as:

• One centralised cloud system

• Efficiencies through automated workflows

• Reliable integration

• Published API for access to your data

• Parent self-service via portal and mobile app

• Improved fee collection with online payments and payment plans.

A School Management System stores sensitive data and has robust security features to keep information confidential and accessible only to authorised personnel. Civica Education Suite offers a fully integrated cloud-hosted service with secure Australian data centers, minimising risks associated with manual record keeping.

Using secure software allows schools to focus on delivering exceptional student outcomes while maintaining data integrity and security.