Streamline catering with our cashless payments systems for schools
Every school day brings new challenges in catering. From meeting compliance standards to controlling costs while delivering nutritious meals, the demands keep growing. Civica Cashless Cloud is built for this reality. It provides a secure, future-ready, cloud-based platform that replaces outdated systems, giving schools the flexibility, insights, and reliability they need to stay ahead.
Why choose us?
With over 25 years’ experience in public-sector software, Civica is the trusted partner for schools nationwide:
6,000+
schools, colleges and libraries supported across the UK
30 million
school meals processed every year
25+ years
of expertise in education and catering management
Overcoming common concerns
- Still unsure if it’s right for us?
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Designed for schools, trusts, and universities, our cashless catering for schools ensures a secure and efficient cashless system that streamlines meal services and enhances safety.
- What if it disrupts our operations?
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Civica Cashless Cloud is designed for seamless migration with zero downtime. Updates run quietly in the background without service disruption.
- We’re under strict budget pressures
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With reduced admin, fewer errors, and streamlined processes, schools see long-term savings, plus flexible payment options ease upfront burden.
- Is moving to the cloud safe and reliable?
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Civica Cashless Cloud is cloud-native: secure, ISO27001 and GDPR compliant, and backed by always-on uptime and robust infrastructure. Staff adoption is simple with intuitive interfaces that minimise training and support a smoother transition.
Benefits
Civica Cashless Cloud turns every challenge into an opportunity to run catering more efficiently, reliably, and cost-effectively. Here’s how:
| Current Challenges (Pains) | Cashless Cloud Solution (Gains) |
|---|---|
| Disparate systems - disconnected processes create duplication. | One platform – a single, intuitive system unifies payments, meals, allergen and reporting. |
| Resource constraints – mistakes rise with staff shortages and high turnover. | Automated workflows – reduces admin and errors, ease training, and frees up staff. |
| Complex operations – varied needs make catering harder to manage. | Scalable and flexible – adapts to evolving needs with data and insights. |
| Outdated systems – high IT reliance and poor data access. | Cloud-hosted reliability – no IT maintenance, real-time access, future-proof system. |
| Manual compliance checks – time consuming and high risk. | Built-in compliance – automated allergen, GDPR, and audit-ready records. |
| Serving pupils/faculty in 45-mins – pressure to serve hundreds quickly and safely. | Faster service – automation removes bottlenecks and speeds up meal delivery. |
| Tight budgets – rising costs and unpredictable funding. | Cost efficiency and forecasting – lower admin costs, reduce waste, and keep budgets under control. |
| Heavy regulation – allergen, GDPR, Ofsted compliance is complex. | Automated reporting – secure, instant reports simplify compliance. |
| Poor data and reporting – inconsistent data affects decision making. | Accurate insights – single source of truth with real-time analytics and long-term planning. |
GARETH STOTT,
NETWORK MANAGER.
COLONEL FRANK SEELY ACADEMY
All the implementation was completed in the background. The switch over took place after dinner on a Wednesday so it was all done and dusted ready for the next morning "Breakfast Club". There was no drop in any service on the tills, which made the Catering Manager very happy.
The Catering Manager has the ability to change the way the tills look and run reports etc. from anywhere that has internet, as it's all web based.
Our tills can now be anywhere as long as they have power and an internet connection.
To sum up, from start to finish has been an absolute breeze from the side of a very satisfied customer.
Discover the key features of Civica Cashless Catering’s cloud technology
- Seamless cashless transactions
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A fully integrated cashless system reduces queues, speeds up service, and enhances security
- Real-time data and insights
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Gain full visibility of transactions, stock, and meal uptake to improve planning and reduce waste
- Flexible payment options
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Supports digital wallets, online payment systems, and contactless payments for convenience
- Automated compliance and safety
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Built-in allergy tracking and MIS integration ensure student safety and regulatory compliance
CivicaEats
A mobile pre-order app designed to help you reduce food waste and manage lunchtimes efficiently and safely
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Our Customer Stories
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