Membership Elections and AGMs

Helping membership organisations run elections and AGMs smoothly, engage members and maximise turnout.

Back to Civica Election Services

Formerly known as Electoral Reform Services (ERS), we work with a wide range of membership organisations to deliver good governance through secure and transparent elections, consultations and decision-making. 

From elections to boards, councils or committees to voting at AGMs, we ensure your members can take part in decision-making quickly, easily and securely. We help you to engage members and maximise turnout through effective multi-channel communications tailored for your audience.

We act as Independent Scrutineer for hundreds of membership organisations, from charities and voluntary organisations, professional bodies, institutions and societies to political parties.  Our end-to-end election management ensures the integrity of the process and the result, whether you use traditional voting methods, digital solutions, or a blend of both. 

Political parties appoint us to administer their internal elections or to be their independent scrutineer because they trust our independence, impartiality and integrity. Whether for a party’s leadership election, candidate short-listing, officer elections, primaries or consultative ballots, we deliver an impartial service with results that are trusted by all.

For postal ballots, we support you from start to finish, delivering everything from design, print and mailing of voting materials to receipt and count of returned ballots or proxy voting forms for AGMs. 

CESvotes offers a user friendly online voting solution combined with features to help you engage voters and maximise turnout. We also offer digital strategies to help organisations that want to move away from print-only elections. 

Our dedicated team has unrivalled expertise and knowledge of managing elections for membership organisations. Uniquely, all our operations are in-house, assuring the security of your ballot, quick response times and turnaround, as well as significant cost savings.

How Civica Election Services can help your organisation

Membership engagement expertise to help maximise turnout 

Deliver good governance through transparent decision-making

Save time and money with complete end-to-end service

Our services for membership organisations include:

  • Returning Officer and Independent Scrutineer – we often act as both Independent Scrutineer and Returning Officer - for elections, proxy voting and attending in person for AGM, EGM or SGM voting.
  • Nomination management – online or by post
  • Design, print and mailing – our secure in-house end-to-end services give you full control of the process, quick response times and turnaround, as well as significant cost savings
  • Online voting and engagement platform – fast, easy to use and secure online voting for your members, with features to help drive engagement, promote your election and maximise turnout
  • Digital strategy – helping you to transition from print-only elections, saving time and money while ensuring continued engagement and participation for all your stakeholders 
  • Customer support team - an experienced team to manage enquiries from your members
  • Fee collections, donations and appeals - compliant processing of direct debits, online/telephone card payments, cheques and cash. We guarantee a three-day turnaround from receipt of payment to your account.

 

Civica Election Services helps Marylebone Cricket Club introduce online voting for members

Strong uptake of online voting sees increased turnout and overwhelmingly positive member feedback.

View case study

We have been delighted with how well things have worked with our first steps into a world that included online voting. This was a big step for the Club and it was very reassuring to work with an organisation who had such a wealth of experience. This made things relatively straightforward for us and the outcomes speak for themselves.
Jamie Clifford, Assistant Secretary (Membership & Operations), Marylebone Cricket Club

Working with membership organisations including: