Helping you meet your Gender Pay Gap reporting responsibilities

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From 2017, any organisation that has 250 or more employees must publish and report specific figures about their gender pay gap. This year's deadline to publish and report your gender pay gap figures is fast approaching.

Organisations must publish their data within a year of the 'snapshot date', which is 31 March for public sector organisations and 5 April for businesses and charities. If you’re a school of any kind and your legal entity employs 250 or more people, you must report and publish this yourself - you won’t be included in your local education authority’s gender pay gap reporting. 

Employers must both:

  • publish their gender pay gap data and a written statement on their public-facing website
  • report their data to government online - using the gender pay gap reporting service.

Employers that fail to report on time or report inaccurate data will be in breach of the regulations and risk facing legal action from the Equality and Human Rights Commission (EHRC), leading to court orders and fines.

Data you must publish and report

The gender pay gap is the difference between the average earnings of men and women, expressed relative to men’s earnings. For example, ‘women earn 15% less than men per hour’. You must publish on your organisation’s public-facing website and report to government your organisation’s:

  • mean gender pay gap in hourly pay
  • median gender pay gap in hourly pay
  • mean bonus gender pay gap
  • median bonus gender pay gap
  • proportion of males and females receiving a bonus payment
  • proportion of males and females in each pay quartile

You’ll need to:

  • gather specific information from your payroll
  • use this information to make your calculations
  • publish a written statement on your organisation’s website which confirms the accuracy of your calculations. If you do not have a website, you should publish your figures on any intranet and/or parent company website and ensure that this information is brought to the attention of employees. 

How Civica can help

Almost a third of organisations that have submitted their gender pay gap reports for this year have published erroneous data, analysis has uncovered. The most common error, – made by 29.6% – is failing to provide a link to a written report, despite the legislation stating that reports must be published on a website accessible by both employees and the public for a minimum of three years.

Civica Payroll software’s Gender Pay Gap Report enables you to quickly and easily select the correct data and automatically create the reports required. To find out more you can:

Further reading:

Guidance on GOV.UK: gender pay gap reporting overview

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