Civica HR

Software that delivers the power to transform HR and engage employees

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Powerful integration and digital employee engagement to maximise efficiencies across HR and people teams

Our cloud-enabled HR software delivers the tools and time savings you need to move from transactional to transformational HR. It is available as a standalone solution or as part of the integrated Civica HR & Payroll platform.

Civica HR is designed to simplify and connect every aspect of people management in medium to large businesses, education and local government organisations. It is a flexible and scalable post-based system, supporting unlimited employees and companies, employees with multiple posts, term-time only and non-standard working patterns.

This software covers the entire employee life-cycle, including recruitment and onboarding, contractual arrangements, training and development, managing absence and performance. Process automation, connected data and digital and mobile employee engagement features deliver demonstrable efficiency savings. Whilst flexible and intuitive reporting provides fast access to accurate data and analytics, with users citing time savings of over 90%

The Civica HR & Payroll platform features fully integrated cloud-based HR software, payroll software and time management solutions, which can be used in combination or standalone and include the latest digital employee self-service technologies. We can also offer integrated managed payroll services. The software is cloud-enabled and we can manage this for you.

Please read on for a comprehensive feature list.

Gareth Smith,

HR Manager,

Bostik UK Ltd

It used to take us three days just to work out our monthly headcount figure across our sites, now it takes us just a few minutes. And we can respond to requests easily and quickly – the time savings have made a huge impact to our productivity.

Why choose Civica HR Software?

Improve efficiency with connected data and automation

Better insight with advanced reporting and analytics

Improve employee experience with self-service apps

Key features:

  • Multi-company system
  • Post-based with facilities for handling employees with multiple posts
  • Workflow and process automation
  • Dashboard interface
  • Reporting and analytics
  • Multi-level security
  • User-defined screens
  • Company and contractual details
  • Employee details
  • Employee history
  • Recruitment and optional e-Recruit
  • Training and development
  • Perfomance management
  • Document and photos
  • Absence and lateness
  • Qualifications and skills
  • Company benefits
  • Health and safety
Recruitment module

Civica HR comes with a recruitment module built-in to streamline your recruitment and onboarding. This allows you to import candidate details, establish shortlists, note interview details, record assessment results and manage all communications. Successful candidates can be transferred to the main database with one click. Employees can apply for vacancies using the Civica HR Payroll Self Service module and we also offer an optional e-Recruit module to support cloud-connected job advertising and applications. 

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Training module

Civica HR features a training and development module that has everything you need to identify your employees’ training needs, create training plans and deal with training requests from your staff. It also includes practical tools to help manage the administration of training courses and training budgets. Employees and managers may self-serve training requests and bookings online where the Civica HR Payroll Self-Service module is used.

Performance review module

Our in-built performance review module ensures appraisals are carried out objectively and on time through reminders, detailed analysis and process management. Supports rating, competencies and objectives-based marking schemes. Fully integrated with employee self-service and the training and development module.

HR Payroll Self-Service

Civica’s Manager and Employee Self-Service module is an intuitive web portal where employees can securely access tailored HR and Payroll information, make updates, bookings and requests 24 hours a day. It is also available as a mobile app. 

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HR for education

Civica’s HR for Education option expands our HR software to provide the tools needed for managing human resources in schools, multi-academy trusts and colleges. Additional features:

  • Enhanced right-to-work checks including: Education and Qualifications, Qualified Teacher Status, Barred List, Prohibition from Teaching, Disqualification from Childcare
  • Specialist reporting including: HR and absence, School Workforce Census (SWF), Staff Individualised Record (SIR), Single Central Record (SCR) and additional Right to Work Checks Reports
  • Interfaces with school management information systems (MIS): Capita SIMS, Capita SIMS Primary, iSAMS and Progresso
  • Education-focussed dashboard with KPIs
  • Integrated schools payroll software or payroll service available
  • Strong user community to drive the product roadmap.


Read more about Civica HR & Payroll for education

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A young employee smiling at workplace