Education Suite for schools, academies and multi-academy trusts

Combining online teaching tools, management software and multi-channel communication to provide a single view of your school and students.

View our Education Suite brochure

Driving improvement and efficiency in schools

In order to concentrate on providing the best possible education for your students, it is important that your back office systems are as efficient and hassle-free as possible.

Whether you are an individual school or a large multi-academy trust, our Education Suite provides the tools you need to easily manage your people, money and assets.

Facing the academy conversion process? Download our 'Five point plan to academisation success' to understand the key steps you should take.

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Across schools, academies and multi-academy trusts, we provide a market-leading range of products and services

Enables effective financial planning and management

Facilitates communication between teachers, parents and students to drive student performance

Helps effectively manage school estates to minimise risk

Money

Flexibility is essential in today's changing landscape - academies and trusts need reliable systems that can easily grow with them.

Our financial solution has been designed with this in mind; we have worked with academies and trusts to build an all-in-one, multi-dimensional finance solution that supports all organisations, from the smallest schools to some of the largest academy trusts in the country.

  • Reduce administration time and effort
    Intelligent search, built-in help guides, dashboards and a configurable modern interface make it easy to access the information you need, when you need it

  • Take the strain out of reporting
    Create and schedule bespoke reports on any data in the system; you can even set these to be automatically distributed by email or simply export them

  • Avoid errors and duplication of processes
    With a secure and auditable online requisition process, budget holders can place and track their own orders. The procurement feature means that orders can be placed with your key suppliers from inside of the system without the need for re-entering information

  • Digitise the paper trail
    Comprehensive document management and automated purchase invoice processing not only saves time, but ensures that a paperless audit trail is readily available

  • Easily take payments for meals, trips, uniforms or any other chargeable expense
    Our partnership with Mastercard makes it easy for parents and carers to pay for chargeable items using a mobile solution - integrated with your suppliers and back office systems

  • Make better decisions
    Integrated budget planning allow you to make accurate predictions on your future income and expenditure

People

People are your most valuable yet costly resource, so you need to be able to manage your staff and protect your students efficiently.

Built specifically for schools and MATs, our HR & Payroll solutions allow you to save time and effort by digitising the paper trail to give you a single view of your staff - from recruitment and induction, through CPD, to payroll and remuneration.

When it comes to students, safeguarding is essential - our system allows welfare and pastoral incidents or concerns to be easily reported, and referrals to external agencies tracked.

  • Save money; increase control
    Avoid costly outsourcing fees by bringing payroll in-house
  • Cut administration time
    Standardise your processes, automate actions, set reminders and allow staff to manage their timesheets and expenses via the web - all configurable to your requirements
  • Focus on supporting students, not administration
    Report and monitor safeguarding issues without the paper forms - store information in a central repository, alert the relevant people and easily produce reports
  • Improve accuracy and plan for the future
    By integrating with our school financial system, you can project your financial position and manage your cash flow more efficiently

Assets

Keeping track of your assets is essential when reporting the value of your school and making sure it is compliant and safe.

From equipment and premises to software licences and processes, we help make it easy to manage your school environment.

The increased requirements for external validation, regulatory inspections and internal audit mean that it is vital that MATs have robust, consistent systems for understanding and managing compliance across all of their schools - whether it's accident management, complaints, assessments or any other area.

We can help you take care of everything, from your buildings to your software,

  • Reduce the risk of costly surprises
    Integrated estate management, planned maintenance and asset depreciation means that it is easy to create a long-term strategy, predict expenditure and provide a clear electronic audit trail
  • Meet statutory requirements without the headache
    Our solution is designed for the latest standards in asbestos management, features further user-defined assessment types and risk scoring, and can create workflows for servicing and inspections - all configurable to your schools' needs
We selected Civica because they showed a great understanding of what we wanted to achieve.  We like their partnership model and Civica's team of teachers act as an extension of my school team...they are invaluable. 
Andrew Howard, Head Teacher at Sandymoor School